TERMS & CONDITIONS

KEEP AT TOP

Old School Community Centre

Definitions

In the context of this Hire Agreement
(a) ”the Centre” shall mean the Old School, Old Wolverton Rd, Wolverton, Milton Keynes MK12 5NP
(b) The Hirer shall mean the person who has made the booking with the Centre.
(c) The Premises shall mean the areas of Old School Community Hall which the hirer has agreed to hire.

Bookings and Payment

  1. All hire charges and deposits must be paid in advance, PRIOR to hire unless agreed otherwise. Hire times must include setup time and clearing away time. (Please ask to see our hire charges listed separately).
  2. Provisional bookings will be held for 7 days from the date of enquiry. Unless agreed otherwise, if a booking form and deposit/full booking amount are not received within 7 days, the provisional booking will be removed from the diary without further notice.
  3. Single booking hall hire charges should be paid at the time of booking, within seven days of the invoice and 30 days prior to the event. At the discretion of the Centre, some bookings can be held with a 30% deposit, with the remaining amount due 30 days ahead of the event. Separate cancellation fees apply and will be communicated at the time of booking.
  4. In addition to the hire charge a returnable deposit of between £50 and £100 must be made at the time of picking up the keys for family/private functions and one-off bookings – decided at the discretion of the Centre at the time of booking. The amount of the deposit/fee will depend on two key things: 1) How regular a user you are of the hall: – regular users will not be charged a deposit if they establish a track record of respecting the premises and the amount for cleaning (and its cost) will be agreed at the time of booking 2) The use you will put the hall to: – quiet activities during the day may be asked for a small deposit and very small cleaning fee, whereas a celebratory party in the evening might be asked for much larger deposit, up to £100.
  5. Refund of any deposit is at the discretion of Future Wolverton. Deposits will not be refunded in cases of late cancellations, except in exceptional unavoidable circumstances. Deposits may also be kept if the Hirer or their guests’ behaviour is considered unreasonable and if the terms and conditions are not adhered to.

Cancellation

  1. Cancellation within 7 days of the booking being made and with over 28 days to go until event – full refund of hire fee issued. Cancellation more than 7 days since booking made with more than 28 days to go until event – 75% refund of hire fee issued. Cancellation within 28 days of the event – 50% refund of hire fee issued. Cancellation within 7 days of the event – no refund given.
  2. Cancellations must be made in writing via email.
  3. The Centre reserves the right to cancel any booking at its discretion, should they have reason to do so, and to change or amend the terms and conditions of hire at any time without prior notice. We endeavour to honour all bookings and wherever possible will provide alternative arrangements.
  4. The Centre reserves the right to close the premises at any time for emergency or periodic maintenance and also when the premises are required for public elections or similar events. We will always try to give block hirers a month’s notice of closure.

Regular / Block hirers

  1. Regular hirers will be invoiced on the first day of each month. Payment must be made within 7 days of the invoice date and can be paid by cash or electronic transfer (BACs).
  2. We request 6 weeks notice of holidays or breaks in your booking, including if you are breaking for school holidays, Christmas, Easter or other national holidays. We will not charge regular hirers for sessions cancelled due to sickness (with reasonable use). Please do give us as much notice as possible of any cancellations or changes so we can see if we can offer the space to other users.
  3. Unless otherwise communicated, you are booked in to the end of the calendar year in our schedule and so we will hold your regular slot for you. Please let us know at the time of booking the period of time you want to commit to and reserve space. We ask for a minimum of 2 months notice of any cancellation of long-term bookings.
  4. Block hirers’ Public Liability Insurance Certificates must be shown and a copy held by the Centre.
  5. Block or regular hirers working with families and children must have safeguarding procedures and policies in place and practice.

Use of the Premises

  1. With prior arrangement, the opening hours of the building are 6am-10pm Monday-Thursday, 6am-11pm Friday, and 6am-midnight on Saturdays, Sundays and Bank Holidays. All music and loud noise MUST STOP AT 10PM. The Old School Community Hall has planning permission which allows music to be played up until 10pm but after that music needs to be turned off. If we were challenged on this and Milton Keynes Council found these rules were not being followed we could be closed down. Clearly this is unlikely but we ask all our users to be respectful to our neighbours at all times. Please also respect our neighbours when entering and leaving the building.
  2. Aside from a deep cleaning fee for larger events (agreed in advance) no charge is made for cleaning, provided that all facilities are left clean, tidy and in good repair, including the lavatories (as well as the kitchen if used). Hirers must leave the premises as they found them, swept and tidy and all equipment and furniture should be placed in their original location (as shown on the plan which will be provided) and condition as required by the key holder. Setting up and tidying time must be included in your hire period.
  3. The Hirer is liable for the cost of any significant additional cleaning, should this be necessary, and also for any damage or breakages that may occur during the hire period. This cost may be taken from the deposit, prior to the deposit refund being given.
  4. The Hirer is responsible for ensuring that the grounds of the Hall are looked after during the period of the booking. Please ensure that all guests stay on the paved and pathed areas of the grounds. The wildlife area to the side and sedum planting at the rear of the Hall and Guest House should not be walked on as this will destroy the plants and animal habitats.
  5. No sticky tape, blu tack or adhesive of any kind should be used on the walls anywhere in the building – do not affix items to the walls. We do not allow party glitter or confetti unless it is made of paper and biodegradable – please ensure that all traces of this are cleaned away and disposed of appropriately.
  6. All equipment belonging to the hall can only be used within the facility and must not be removed.
  7. Any equipment brought into the building by the Hirer must have passed relevant safety tests and be fit for purpose. Any accidents resulting from equipment brought into the building are the responsibility of the Hirer.
  8. Bouncy castles can only be brought in from approved suppliers and must be less than 9ft tall if they are to fit underneath the lights in the Hall. If the Bouncy Castle is less than a certain width wide it will fit between the lights, and can then be any height. (Please ask for an approved supplier).
  9. The key will be given to the Hirer in advance of the booking, either in person, or using a key safe. The Hirer should ensure that someone is present in the building throughout the hire period​, ​unless alternative arrangements are agreed in advance with the Centre.
  10. Applications for hiring the hall are only accepted from responsible adults aged 18 years or over.
  11. We cannot dispose of rubbish and recycling at the Hall itself. Please take your rubbish and recycling with you. Please ensure that you do recycle your waste. Please ask the team for more information on local recycling and food waste facilities.
  12. Approval for the use of the Centre premises by political parties shall be determined by the nature of the occasion and are subject to agreement with the Centre.
  13. The premises shall be used for temporary hire purposes only and shall not be used as the Hirer’s postal address.
  14. No alterations or additions shall be made to the premises without the written consent of the Centre and any such work shall be completed at the Hirer’s cost and to the Centre’s approval.
  15. No advertising or publicity material will be displayed inside or outside the building without the prior approval of the Centre.
  16. No apparatus or equipment of any description can be left on the premises without the prior consent.

Health and Safety

  1. Please make sure to familiarise yourself with all fire exits – there are several throughout the building. The fire assembly point is in the Guest House car park. If you need more information, please ask one of the team to explain the fire procedures in place for the building. Fire safety notices are displayed in the building and further information is provided in the hall guidelines.
  2. A team contact number will be provided. Please take this with you if you have to evacuate the building. We suggest you key the contact number into your phone.
  3. Fire exits must not be obstructed in any manner at all. It is the Hirer’s responsibility to ensure that the fire procedures displayed in the building and verbally communicated to them are also communicated to their guests/clients.
  4. It is illegal to smoke inside the building therefore if you or your guests smoke you/they must only do so outside at the smoking point behind the hall and cigarette ends must be safely disposed of in the units provided. Please do not allow your guests to put cigarette ends on the ground around the building.
  5. No drugs.
  6. No fireworks (indoor or outdoor) are allowed.
  7. No candles are allowed inside the building.
  8. No hazardous liquid substances or items that may be seen as a fire or safety risk are allowed.
  9. No hot drinks should be present in areas where activities involving children are taking place. Risk assessments should be carried out.
  10. It is the Hirer’s responsibility to comply with current Food Hygiene rules and regulations. Any outside caterer contracted by the Hirer, must also comply with current regulations.
  11. Hirers are responsible for their guests at all times whilst in the building, including any children who may be attending the event.​ ​Block hirers are responsible for ensuring their policies are relevant for the activity taking place and appropriately shared with their service users.
  12. Risk assessments are the responsibility of the Hirer and as such the Hirer needs to be satisfied that the space hired is safe and fit for purpose.
  13.  The Hirer must report all accidents involving injury to the public to an authorised representative of the Old School as soon as possible. The Hirer shall ensure the appropriate medical assistance is sought, or an ambulance is called.
  14. Children under 16 are not to be allowed in the kitchen.
  15. No smoke machines or any other equipment that may affect the sensors are allowed. If the fire alarms are triggered all guests must evacuate the building. If a false alarm is caused by the hirers, or their guests breach of the centre’s terms and conditions any related cost will be charged to the Hirer. (This cost can be up to £1000)
  16. No betting, gaming or lotteries shall take place on the premises, except that allowed by law and the Hirer shall obtain any licence or certificate required, prior to booking the premises for such use. Raffles for charitable purposes are permitted.
  17.  The Hirer shall ensure compliance with all the relevant legislation, orders and regulations, in particular, that relating to music, singing and dancing and the sale and supply of alcohol.
  18. If alcohol is present then the Hirers are responsible for the actions of their guests. The Centre does not endorse the consumption of alcohol if children are present, or if guests are driving, so this is at the Hirer’s discretion.
  19. Hirers must not cause annoyance or nuisance to local residents or adjoining occupiers by the playing of unreasonably loud music etc. Young people (18 and under) must be supervised by responsible adults at all times during the course of any booking. There should be a minimum ratio of 1 adult to 10 young people. For young children there should be a minimum ratio of 1 adult to 8 children for children 3 – 5 years old. Parents should be present for all children under 3 years old.
  20. Hirers who use any liquids substances, must check with the Centre first and provide the relevant COSHH sheets to the Centre. This includes, paints, glues, cleaning products, etc.
  21. With the exception of assistance dogs, no animals will be allowed on the premises, unless agreed by the Centre at the time of booking.

Insurance

  1. The Community Centre’s insurance does not cover the Hirer’s property and equipment. Items left or stored at the Community Centre are done so at the Hirer’s own risk and the Community Centre takes no responsibility for any loss or damage.

  2. Please see separate listings for our hiring costs. Special occasions; such as New Year Bookings and Christmas Bank Holiday bookings will be considered but will incur additional charges.

  3. The Centre reserves the right to cancel the booking if the Hirer breaks any of the terms and conditions.

    These Terms and Conditions will have been made available to the Hirer at the time of making the booking. By proceeding with the booking the Hirer is deemed to have accepted these terms and conditions.

January 2020

Old School Guest House

Definitions

In the context of this Hire Agreement

(a) ”the Guest House ” shall mean the Old School, Old Wolverton Rd, Wolverton, Milton Keynes MK12 5NP
(b) The hirer shall mean the person who has signed this Hire Agreement.
(c) The Premises shall mean the areas of Old School Guest House which the hirer has agreed to hire.

Bookings and Payment

  1. All hire charges and deposits must be paid in advance, PRIOR to hire, and at the point of booking.
  2. Bookings must be made at least 2 days prior to stay.
  3. We do not charge a deposit, but invoices might be sent to the hirer to cover any damage which is discovered after the stay.
  4. Keys for the property will be left in a safe space, which will be communicated to the hirer at least one week before the booking date.

Cancellation

  1. A notice period of 14 days is required before a cancellation is made. Any cancellations within 14 days of the stay will result in the full loss of the hire fee. Up to that point, the Guest House offers 50% refund of the original hire fee. Should there be fewer than 14 days between booking and the date of use, there is no refund.
  2. Cancellations must be made in writing via email.
  3. Future Wolverton reserves the right to cancel any booking at its discretion, should they have reason to do so, and to change or amend the terms and conditions of hire at any time without prior notice. We endeavour to honour all bookings and wherever possible will provide alternative arrangements.
  4. Future Wolverton reserves the right to close the premises at any time for emergency or periodic maintenance and also when the premises are required for public elections or similar events. We will always try to give block bookers a month’s notice of closure.

Check in and check out

  1. Your room will be ready from 3pm and you are required to have vacated it by 10am on the morning of your departure date.
  2. Please leave your room and all communal areas as clean and tidy as possible. Future Wolverton reserves the right to charge a cleaning free, should the premises be soiled beyond a reasonable level.
  3. Guests are required to return the key to the safe space at the end of their stay.
  4. Should you have any feedback or commends, please use the provided guest book or send us an email via [email protected]

Use of Premises

  1. The rooms of the Guest House are intended for private and professional individuals who wish to use their room as a ‘home away from home’ during their time in Milton Keynes and we expect guests to use their rooms and the communal spaces with care.
  2. The Guest House might be shared by up to six individuals at any time, and guests are expected to be considerate to each other, eg not to play loud music and keep the communal facilities clean.
  3. Guests will have their own keys and may come and go as they please within the hiring period, but are reminded to lock the door behind them to keep the building and other residents safe.
  4. The hirer is liable for the cost of any significant additional cleaning, should this be necessary, and also for any damage or breakages that may occur during the hire period.
  5. Equipment provided in the Guest House can only be used within the facility and must not be removed.
  6. Any equipment brought into the building by the hirer must be safe and fit for purpose. Any accidents resulting from equipment brought into the building are the responsibility of the hirer.
  7. We allow children under 18 years of age in the Guest House, provided they are supervised at all times by a responsible adult.
  8. We allow dogs in the downstairs room of the Guest House (The Railway Room) and in the communal areas. Please let us know if you wish to bring your dog. Dogs must be supervised at all times, and cannot be left in rooms on their own at any point. Should we find that you have left your dog on its own at the Guest House, you will be asked to leave immediately and the rest of your booking fee will be lost to you.
  9. Hiring of rooms can only be done by individuals over 18 years of age.
  10. Rubbish should be placed in the waste baskets in the rooms or the recycling bins in the kitchen. We have a black bin for general waste, a white bin for recycling and a green bin for bio waste. Please use them accordingly.
  11. The premises shall be used for short term hire purposes only and shall not be used as the hirer’s postal address or business address.
  12. No alterations or additions shall be made to the premises.
  13. No advertising or publicity material will be displayed inside or outside the building without the prior approval of Future Wolverton.

Health and Safety

  1. Please make sure to study the ‘Visitor’s Guide’ carefully upon arriving at the Guest House, so that you become familiar with the fire and emergency procedures. Upon hearing the fire alarm, please leave the Guest House through the nearest exit and assemble in the car park in front of the building.
  2. You will be provided with an emergency number you can ring if you need immediate help. Please only get in touch out of hours if there is a matter which requires immediate attention; nuisance calls may be charged.
  3. Fire exits must not be obstructed in any manner at all. It is the hirer’s responsibility to ensure that the fire procedures displayed in the building and verbally communicated to them are also communicated to their guests/clients.
  4. It is illegal to smoke inside the buildingtherefore if you or your guests smoke you/they must only do so outside the FRONT of the building and cigarette ends must be safely disposed of in the unit provided.
  5. No fireworks (indoor or outdoor) are allowed.
  6. No hazardous liquid substances or items that may be seen as a fire or safety risk are allowed.
  7. If you use the kitchen and its utensils, please clean, wash and dry everything and return it to its original place.
  8. Hirers are responsible for their guests at all times whilst in the building
  9. Please make sure that all children are well supervised in the kitchen.
  10. If alcohol is present in the Guest House then the hirers are responsible for the action of their guests. Future Wolverton does not endorse the consumption of alcohol if children are present, or if guests are driving.
  11. Hirers must not cause annoyance or nuisance to local residents or adjoining occupiers by the playing of unreasonably loud music etc.

Insurance

  1. The Old School’s insurance does not cover the hirer’s property and equipment. Items left or stored at the Guest House are done so at the hirer’s own risk and the Guest House takes no responsibility for any loss or damage.
  2. Please see separate listings for our hiring costs. Special occasions, such as New Year Bookings and Christmas Bank Holiday bookings will be considered but will incur additional charges.
  3. Future Wolverton reserves the right to cancel the booking if the hirer breaks any of the terms and conditions.

3/4/2019

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GET IN TOUCH

    

The Old School
Old Wolverton Rd
Wolverton
Milton Keynes 
MK12 5NP
View map

Telephone
01908 321898

Email Enquiries (Best method to contact us)
Guest House: [email protected]
Hall: [email protected]

Cafe opening hours: 
Monday–Thursday: Closed
Fri/Sat/Sun: Closed

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